This Privacy Policy explains how Nixers Construction Ireland Ltd. ("Nixers Pro", "we", "us") collects and processes personal data when you use our platform and website. We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
1. Who We Are
Nixers Construction Ireland Ltd. is the data controller for personal data processed through the Nixers Pro platform and website (nixers.ie). We are registered in Ireland.
- Company: Nixers Construction Ireland Ltd.
- Address: Custom House Quay, Dublin 1, D01 R2P3, Ireland
- Email: privacy@nixers.ie
- Phone: +353-1-555-0100
2. Data We Collect
We collect different categories of personal data depending on how you interact with us.
Account & Profile Data
- Full name, email address, phone number
- Job title, department and employment ID
- Date of birth, national ID (PPS number), employee ID
- Emergency contact details
- Profile photograph (if uploaded)
Work & Operational Data
- Timesheet records (hours worked per day/week)
- Leave requests and approval history
- Payroll and salary information
- Site assignments and project history
- Task completion records
- Messages sent within the platform
Technical Data
- IP address and browser type
- Login timestamps and session data
- Audit log entries (actions taken on the platform)
- Device type and operating system
Communication Data
- Enquiries submitted via the contact form
- Support tickets and email correspondence
3. How We Use Your Data
We use your personal data only for the purposes described below:
- Providing and operating the Nixers Pro platform
- Managing your account, role and permissions
- Processing payroll and generating payslips
- Tracking attendance, timesheets and leave
- Sending platform notifications and system alerts
- Providing customer support
- Maintaining platform security and preventing fraud
- Complying with legal and regulatory obligations (Irish employment law, Revenue, GDPR)
- Improving our platform based on usage patterns (anonymised)
We do not sell your personal data to third parties. We do not use your data for advertising purposes.
4. Legal Basis for Processing
Under GDPR, we rely on the following legal bases to process your personal data:
- Contract performance: Processing necessary to provide the platform services you have subscribed to
- Legal obligation: Processing required to comply with Irish employment law, tax obligations (Revenue) and health & safety legislation
- Legitimate interests: Maintaining platform security, preventing abuse and improving our services
- Consent: For any optional communications or non-essential cookies where we request your consent
5. Data Sharing
We may share your personal data with the following categories of recipients only where necessary:
Within Your Organisation
Your employer (the company that subscribes to Nixers Pro) can access the data you submit through the platform. Access is controlled by role-based permissions — admins see more than managers, who see more than workers.
Service Providers
- Hosting and cloud infrastructure providers (data stored within the EU/EEA)
- Email delivery services (for system notifications and payslips)
- Customer support tools
Legal Requirements
We may disclose data if required by Irish law, court order, or to protect the rights, property or safety of Nixers Pro, our users or the public.
All third-party processors are bound by GDPR-compliant Data Processing Agreements. We do not transfer data outside the EU/EEA without appropriate safeguards.
6. Data Retention
We retain your personal data only for as long as necessary for the purposes described in this policy:
- Active accounts: Data is retained for the duration of your account
- After account closure: Data is deleted or anonymised within 90 days, except where retention is required by law
- Payroll records: Retained for 7 years in line with Irish Revenue requirements
- Audit logs: Retained for 2 years
- Support correspondence: Retained for 3 years
7. Your Rights Under GDPR
As a data subject under GDPR, you have the following rights. To exercise any of these rights, contact us at privacy@nixers.ie.
- Right of access: Request a copy of all personal data we hold about you
- Right to rectification: Ask us to correct inaccurate or incomplete data
- Right to erasure: Request deletion of your data ("right to be forgotten"), subject to legal retention requirements
- Right to restriction: Ask us to restrict processing in certain circumstances
- Right to data portability: Receive your data in a structured, machine-readable format
- Right to object: Object to processing based on legitimate interests
- Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time
You also have the right to lodge a complaint with the Data Protection Commission (DPC) at www.dataprotection.ie.
8. Cookies
We use cookies and similar technologies to operate the platform and improve your experience. For full details, please see our Cookie Policy.
- Essential cookies: Required for login sessions and security — cannot be disabled
- Functional cookies: Remember your preferences (e.g. theme, language)
- Analytics cookies: Help us understand how the platform is used (anonymised)
9. Security
We take the security of your data seriously and implement appropriate technical and organisational measures including:
- Encrypted data transmission (HTTPS/TLS)
- Role-based access controls (RBAC)
- Session timeout and maximum login attempt policies
- Comprehensive audit logging of all platform actions
- Regular security reviews
While we take all reasonable steps to protect your data, no system is completely secure. If you believe your account has been compromised, contact us immediately at security@nixers.ie.
10. Children
Nixers Pro is a professional platform intended for use by adults in employment. We do not knowingly collect personal data from individuals under the age of 18. If you believe a minor has provided us with personal data, please contact us and we will delete it promptly.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify registered users of any material changes by email or via a platform notification at least 14 days before changes take effect. The "Last Updated" date at the top of this page will always reflect the most recent version.
Continued use of the platform after changes take effect constitutes acceptance of the updated policy.